SECTION I : GENERAL
The full name of the club shall be Fencing Club, Hong Kong University of
and Technology Students' Union, abbreviation F.C. HKUSTSU and The Chinese
name shall be "香港科技大學學生會劍擊學會|". (hereinafter referred as the
1.2 AFFILIATION TO OTHER ORGANIZATION
The club is granted affiliation to the Hong Kong University of Science and
Technology Students' Union.
1.3.1 To Promote the interest in Fencing.
1.3.2 To establish fraternal feeling among students of the university.
1.3.3 To relax mental strain and to maintain physical and psychological
1.3.4 To provide healthy recreations at students' leisure.
1.3.5 To build up good sportsmanship, patience, perseverance and
1.4 OFFICIAL LANGUAGE
English and Chinese shall be the official language of the Club and enjoy
status. Either or both shall be used in official documents. In case of
unless otherwise stated, the English version shall be referred to.
1.5 SESSION AND FINANCIAL YEAR
The session and financial year of the Club shall commence with the conclusion
the Annual General Meeting and shall terminate with the conclusion of the
Annual General Meeting. The Session and Financial year can be amended in case
1.6 FINANCIAL RELATION TO OTHER ORGANIZATION
The Club shall not accept or apply for any loan outsides Hong Kong University
Science and Technology Students!| Union.
SECTION II : MEMBERSHIP
2.1 TYPES OF MEMBERSHIP
The club shall consist of two types of members, namely full members and
2.2 ELIGIBILITY FOR FULL MEMBERSHIP
All full members of Hong Kong University of Science and Technology Student '
Union shall be eligible for Full Membership.
2.3 ELIGIBILITY FOR ASSOCIATE MEMBERSHIP
All students, staffs and alumni of Hong Kong University of Science and
Technology, as well as all residence in the campus of Hong Kong University of
Science and Technology, other than students eligible for Full Membership,
eligible for Associate Membership.
2.4 RIGHTS OF THE FULL MEMBERS
All full members shall be given the following rights:
2.4.1 To attend and vote at the General Meeting of the Club.
2.4.2 To vote, nominate and be nominated for elections of the Club.
2.4.3 To participate in every activity arranged by the Club.
2.4.4 To enjoy the facilities provided by the Club.
2.5 RIGHTS OF THE ASSOCIATE MEMBERS
All associate members shall be given the following rights:
2.5.1 To participate in every activity arranged by the Club.
2.5.2 To enjoy the facilities provided by the Club.
2.6 OBLIGATIONS OF THE MEMBERS
All members of the Club shall have the following obligations:
2.6.1 To pay the prescribed subscriptions.
2.6.2 To abide by the Constitution and resolution of the General Meetings.
SECTION III : EXECUTIVE COMMITTEE
3.1.1 To formulate the policies of the Club in accordance with its
3.1.2 To carry out resolutions of the General Meetings of the Club.
3.1.3 To build up the relationship between the Club and the members.
3.1.4 To represent the members of the Club in matters affecting their
3.1.5 To organize all activities of the Club.
The Executive Committee shall be composed of the following positions:
3.2.3 General Secretary
3.2.4 Financial Secretary
3.2.5 Promotion and publication Secretary
3.2.7 Team Manager
The title and the number of posts can be amended in case of necessity. Each
member of the executive committee may take at most two posts; however, the
Chairperson, the Vice-Chairperson(s) and Financial Secretary shall not take
than one post.
3.3 DUTIES OF THE INDIVIDUAL EXECUTIVE COMMITTEE MEMBER
The chairperson shall be the chief executive of the Club, shall represent the
Club in Affairs, shall convene all Executive Committee Meetings.
The Vice-Chairperson shall assist the Chairperson in all his/her duties and
charge of the belongings of the Club, and organize the regular practice.
3.3.3 General Secretary
The General Secretary shall produce minutes of all Executives Committee
Meetings, prepare the Annual Report and be responsible for all documents
3.3.4 Financial Secretary
The Financial Secretary shall be responsible for all financial affairs of the
Club and, in particular, shall keep records of all incomes and expenditures
the Club, prepare the Annual Budget and prepare the Annual Financial
Report of the Club.
3.3.5 Promotion and Publication Secretary
The Promotion and Publication Secretary shall be responsible for promotion
and publication of the Club.
The Maintenance shall be responsible for maintaining and repairing the
fencing equipment of the Club, ensure they are in good condition at any time.
3.3.7 Team Manager
The Team Manager shall be responsible for all team affairs of the Club, keep
in contact with the coach.
3.4 VACATION OF EXECUTIVE COMMITTEE
3.4.1 Any member of the Executive Committee may at any time apply for
resignation by giving written notice to the Executive Committee. The
application shall be approved or rejected by an Extraordinary General
Meeting from arbitration to arbitration. Notice about approval for
shall be given by public notice.
3.4.2 When vacancies for individual posts of the Executive Committee occur,
existing Executive Committee shall have the power to nominate members of
the club to fill up these vacancies. Members nominated in this way shall be
appointed by a resolution of an Extraordinary General Meeting from
arbitration to arbitration. Notice about appointed members of the Executive
Committee shall be given by public notice.
3.4.3 Any member of Executive Committee may only be removed by a vote of
non-confidence passed by a two-third majority at a general meeting.
3.4.4 If either one of the posts of Chairperson, Vice-Chairperson and
Secretary is vacant for one month, the executive committee shall dissolve.
3.4.5 In case of vacation of the whole executive committee, the general
causing the vacation shall resolve the matter.
3.5 ELECTION OF EXECUTIVE COMMITTEE
3.5.1 The nomination of Executive Committee for the new session shall be
commenced at least two weeks and terminated at least three clear days before
the Annual General Meetings of the New Session.
3.5.2 The nominated Executive Committee shall be in the form of a cabinet.
3.5.3 If a nominated executive committee is uncontested, the individual shall
declared elected as the new Executive committee if
(a) The quorum of the general meeting is present throughout the election;
(b) At least one-half of properly marked votes is received for the
(c) The total number of votes for the individual is greater than the total
votes against the individual.
3.5.4 If there are more than one nominated cabinet, the cabinet shall be
elected as the new Executive Committee if:
(a) The quorum of the general meeting is present throughout the election;
(b) The total number of votes for the cabinet is greatest among all
3.5.5 If there is no nomination received, the Annual General Meeting shall
3.5.6 The Election shall be held in the form of secret ballot during the
General Meeting for the new session.
3.5.7 An election committee should be formed for the purposes of handling all
matters concerning the election. The election committee shall give 14 days
notice to members for the nomination period.
220.127.116.11 The Election Committee shall be appointed by the current
Executive Committee and shall consist of:
(a) One member of the current Executive Committee;
(b) One full member of the club who is not a member of the
current Executive Committee; and
(c) One full member of the club.
Any member who is a nominee, candidate or member of
nominated cabinets in the election concerned shall not be the
member of the Election Committee.
18.104.22.168 The Election Committee shall have the following duties:
(a) To conduct the elections for the executive committee;
(b) To receive and handle all the complaints concerning the
election of the club;
(c) To declare the result of an election result void in case of any
number of complaints is valid and these complaints
substantially affect the result of election;
(d) To convene an Extraordinary General Meeting; and
(e) To conduct re-elections for executive committee in the form
of what stated in this article at the Extraordinary General
Meeting convened by Election Committee, in case of the
election result is declared void.
The Election Committee shall be dissolved after 24 hours of the
conclusion of the election, after 24 hours of the re-election or the
conclusion of the handling of complaints sent to the Election
Committee within 24 hours after the conclusion of the election
concerning the election of the club, whichever which is later.
3.5.8 The maximum scale of election expenses of each nominated cabinet is
3.6 VOTE OF CONFIDENT
Any executive committee in a session shall continue to hold duty till the end
session upon a vote of confidence being passed to him during AGM.
3.7 VOTING IN ANNUAL GENERAL MEETING AND EXTRODINARY GENERAL MEETING
3.7.1 A motion is passed if and only if
(a)The vote cast exceed half of quorum, and
(b)The total number of votes for is greater than the total number of votes
3.8 NOTICE FOR CHANGE OF EXECUTIVE COMMITTEE
The Executive Committee shall issue public notice within seven days after
change in membership of executive committee.
SECTION IV : GENERAL MEETINGS
The ultimate authority in the club shall be vested in a General Meeting of
4.2 NOTICE PERIOD
The conveners of a General Meeting shall give not less than five consecutive
days' public notice for a General Meeting of Full Members. The public notice
be in writing and shall specify the date, time and venue of the meeting and
business to be transacted thereat.
4.3 ANNUAL GENERAL MEETING
An Annual General Meeting, being a general meeting of Full Members, shall be
held between the start of the first week and the end of the 7th week of the
Semester in each Academic Year, inclusively.
4.4 DATE OF ANNUAL GENERAL MEETING
The date of the Annual General Meeting shall be determined by the Executive
4.5 BUSINESS OF ANNUAL GENERAL MEETING
The business of the Annual General Meeting shall be:
4.5.1 To consider and if thought fit to approve the annual report of the
4.5.2 To consider and if thought fit to approve the annual financial report
club, prepared by the Executive Committee;
4.5.3 To consider and if though fit to amend this constitution;
4.5.4 To hold an election for Executive Committee;
4.5.5 To decide the membership fee;
4.5.6 To consider and if thought fit to approve the year plan of the
4.5.7 To consider and if thought fit to approve the budget of the club; and
4.5.8 Any other business specified in the public notice of the meeting by the
4.6 ANY OTHER BUSINESS IN ANNUAL GENERAL MEETING
No resolution other than those listed in the public notice shall be proposed
Annual General Meeting.
4.7 EXTRAORDINARY GENERAL MEETING
In addition to the Annual General Meeting, a general meeting of Full Members,
be known as an Extraordinary General Meeting, may be convened:
(a) By a resolution of a general meeting;
(b) By a resolution of the Election Committee;
(c) By a resolution of the Executive Committee;
(d) By the Executive Committee not more than fourteen days on receiving a
written requisition signed by not less than twenty-five or one-fifth of,
whichever which is more, Full Members; or
(e) By the Executive Committee not more than fourteen days on receiving an
application for resignation of members of Executive Committee.
4.8 BUSINESS IN EXTRAORDINARY GENERAL MEETING
Any resolution or requisition for an Extraordinary General Meeting shall be
writing and shall specify the resolution to be proposed at such meeting. No
resolution shall be proposed at an Extraordinary General Meeting, in case of
Extraordinary General Meeting is convened in accordance to article 4.7(a) to
4.7(d). In case of the Extraordinary General Meeting is convened in
article 4.7(e), no resolution other than approval of resignation of member(s)
of all the
Executive Committee, appointment of member(s) of Executive Committee and the
convention of an Extraordinary General Meeting shall be proposed at the
Extraordinary General Meeting wih filfullment of enough quorum.
The quorum for a General Meeting shall be twenty-five or one-fifth of,
which is more, Full Members of the club. If the quorum cannot be formed
one hour, the Annual General Meeting shall be postponed for a week. If the
quorum still cannot be formed, the attendees shall form the quorum. No
shall be transacted at any General Meeting unless a quorum of Full Members is
present at the time when the meeting proceeds business and continues to be
until the conclusion of the meeting.
4.10 OFFICIO OF GENERAL MEETINGS
The chairperson and secretary of a general meeting shall be appointed by the
Executive Committee or the Election Committee and announced in the public
notice of the meeting. If either of them is absent, the Full Members present
elect one of them to preside as the chairperson or act as the secretary of
4.11 AMENDMENT TO MOTIONS IN GENERAL MEETINGS
A resolution may be amended with the consent of a majority of the Full
present but no amendment shall be permitted which has the effect of
altering the meaning or intent of the original resolution. The chairperson of
general meeting shall not put to the meeting any amendment which he/she
considers to have such effect.
SECTION V : INTERPRETATION AND AMENDMENT
5.1 DEFINITION OF PUBLIC NOTICE
In this Constitution, unless where the context otherwise requires, the
!§public notice!ぴ shall mean the notice published by at least one of two
namely email sent to email@example.com and notice posted on the notice area
designated for Sport Association by Council, Hong Kong University of Science
and Technology Students!| Union.
5.2 RIGHTS OF INTERPRETATION
The interpretation of this Constitution shall rest with the General Meeting,
between successive General Meetings, with the Executive Committee.
An amendment to this Constitution may be made by a resolution of a General